Private Limited Company Incorporation Services help businesses formally register as a private limited company in accordance with the Companies Act, 2013. This form of business structure is widely chosen by startups, growing enterprises, entrepreneurs, and overseas companies that wish to operate in India through a legally recognised entity.

When the incorporation process is managed professionally, businesses benefit from accurate documentation, timely filings with the Ministry of Corporate Affairs (MCA), and compliance with statutory requirements right from the beginning. This not only limits the personal liability of promoters but also strengthens the company’s credibility with investors, financial institutions, and commercial partners.

Documents Required for Private Limited Company Incorporation

Documents of Directors and Shareholders

Basic Documents

  1. PAN Card
  2. Aadhaar Card
  3. Recent passport-size photograph

Identity Proof (any one)

  1. Passport
  2. Voter Identity Card
  3. Driving Licence

Address Proof (any one)

  1. Bank statement
  2. Mobile or telephone bill
  3. Electricity bill

Registered Office Proof

  1. Recent utility bill (electricity, water, gas, or telephone)
  2. Rent agreement along with rent receipt, if the premises are rented
  3. Ownership proof such as a sale deed or property registration document

Private Limited Company Incorporation Process

Step 1: Reservation of Company Name

The incorporation process starts with applying for name approval through SPICe+ Part A. Applicants propose two suitable names along with the main business activity. If the suggested names are not approved, a revised application can be submitted within the permitted timeframe.

Step 2: Obtaining Digital Signature Certificates

Digital Signature Certificates (DSC) are issued to the proposed directors and shareholders. These are essential for digitally signing incorporation forms and documents filed with the MCA.

Step 3: Filing of SPICe+ Part B

After the company name is approved and remains valid for 20 days, SPICe+ Part B is filed. This consolidated form enables simultaneous application for:

  1. Company incorporation
  2. Director Identification Number (DIN)
  3. PAN and TAN
  4. EPFO and ESIC registration
  5. GST registration through the AGILE form, if applicable

Step 4: Preparation of MOA and AOA

The Memorandum of Association (MOA) and Articles of Association (AOA) are drafted to define the company’s objectives, internal management rules, and governance framework.

Step 5: Issue of Certificate of Incorporation

Once the Registrar of Companies verifies the submitted documents, the Certificate of Incorporation is issued along with the Company Identification Number (CIN), PAN, and TAN.

Statutory Compliances for a Private Limited Company

Key Compliance Requirements

  1. MSME Form I – Reporting outstanding dues payable to MSME suppliers
  2. Form DPT-3 – Declaration of loans and amounts not treated as deposits
  3. INC-22A (ACTIVE) – Confirmation of company and registered office details
  4. DIR-3 KYC – Annual KYC filing for directors
  5. BEN-1 and BEN-2 – Disclosure of significant beneficial owners
  6. MGT-7 – Annual return to be filed within 60 days of the AGM
  7. AOC-4 – Filing of financial statements within 30 days of the AGM
  8. ADT-1 – Filing of auditor appointment

Non-compliance with these provisions can lead to monetary penalties, additional filing fees, and legal consequences.

Common Challenges Faced by Businesses

Many businesses encounter difficulties during the incorporation stage, including:

  1. Lack of clarity regarding eligibility and shareholding structure
  2. Mistakes in name selection or MCA form filings
  3. Delays due to incomplete or incorrect documentation
  4. Rejection of applications by the Registrar of Companies
  5. Risk of penalties arising from inaccurate declarations
  6. Uncertainty about post-incorporation compliance requirements

Professional incorporation assistance helps address these issues and ensures a smoother approval process.

Our Private Limited Company Incorporation Services

We provide comprehensive incorporation services that cover every legal and procedural requirement involved in setting up a private limited company.

Our services include:

  1. Strategic advice on company structure and ownership
  2. Preparation and verification of incorporation documents
  3. Filing and follow-up with the Ministry of Corporate Affairs
  4. Assistance with statutory registrations linked to incorporation
  5. Clear guidance on post-incorporation compliance obligations

Our services are designed to ensure precision, regulatory compliance, and timely completion.

Detailed Scope of Our Incorporation Services

Advisory and Structuring

  1. Guidance on director and shareholder requirements
  2. Planning of capital structure and ownership pattern

Name Approval and MCA Filings

  1. Company name reservation through SPICe+
  2. Filing of incorporation documents with the ROC

Documentation Assistance

  1. Drafting of MOA and AOA
  2. Preparation of statutory declarations and attachments

Statutory Registrations

  1. PAN and TAN allotment
  2. DIN issuance for directors
  3. GST registration, where applicable
  4. EPFO and ESIC registration

Post-Incorporation Support

  1. First-year compliance checklist
  2. Guidance on board meetings and statutory registers

How the business formation Process Is Carried Out

The incorporation procedure follows a structured workflow:

1.   Initial Consultation – Understanding the business model and ownership structure

2.   Document Collection and Name Approval – Gathering documents and reserving the new business name

3.   Execution and Filing – Preparation and submission of SPICe+ and linked forms

4.   Certificate Issuance – Receipt of CIN, PAN, and TAN

5.   Post-Incorporation Guidance – Detailed compliance roadmap for ongoing obligations

This systematic approach reduces delays and ensures efficiency.

Who Should Opt for This Service

Private limited new business services are suitable for:

  1. Startups planning scalable and long-term operations
  2. Entrepreneurs transitioning from proprietorships or partnerships
  3. SMEs seeking limited liability protection
  4. Foreign companies setting up subsidiaries in India
  5. Businesses requiring formal registration for funding or contractual purposes

Proper incorporation at the outset helps avoid future legal and compliance issues.

Why Choose Our Incorporation Services?

Clients prefer our services due to:

  1. Experienced professionals with strong expertise in corporate and MCA compliance
  2. Thorough understanding of Companies Act procedures
  3. Accurate documentation and timely filings
  4. Confidential handling of sensitive business information
  5. Transparent processes with defined timelines
  6. Practical and compliance-oriented guidance

Our approach prioritises regulatory accuracy and long-term compliance.

Legal and Regulatory Framework

A private limited business corporation in India is regulated by:

  1. Companies Act, 2013
  2. Rules and notifications issued by the Ministry of Corporate Affairs
  3. Registrar of Companies regulations
  4. Income Tax Act, 1961, for PAN and TAN
  5. FEMA and RBI guidelines for foreign investment, where applicable

Adherence to these laws is essential for a legally valid incorporation.

Frequently Asked Questions (FAQs)

Ques.1. What services are included in private limited company incorporation?

Ans. These services cover company registration, preparation of documents, and statutory filings required to legally incorporate a private limited company in India.

Ques. 2. Why is professional assistance recommended for incorporation?

Ans. Professional support helps avoid errors, reduces the risk of rejection, and ensures compliance with legal requirements.’

Ques.3. How long does the incorporation process take?

Ans. In most cases, incorporation is completed within 7–10 working days, subject to document availability and MCA approvals.

Ques.4. Who is responsible for compliance after incorporation?

Ans. The company and its directors are responsible for meeting all ongoing statutory compliance requirements.

Ques.5. Are there penalties for incorrect filings?

Ans. Yes. Incorrect or false filings can attract penalties, additional fees, and legal action under the Companies Act.

Ques.6. Is there any minimum capital requirement?

Ans. No. There is no minimum paid-up capital requirement prescribed under the Companies Act, 2013.