Ashlesha
Director KYC in form- DIR-3 KYC
Introduction
Every individual holding a Director Identification Number (hereinafter DIN) in accordance to the rules of the rules of MCA, is obligated to certain compliances and filing. One such obligation is in the form of DIR-3-KYC which is to be filed through the MCA portal. This form was introduced in through the and from then on has been constantly subjected to amendments with regards to the particulars and scope and time of filing.
Very recently, MCA as again amended the rules pertinent to this form via Companies (Appointment and Qualification of Directors) Amendment Rules, 2025 (hereinafter amendment of 2025) which has been enforced from 31st March, 2026. In this post we will analyse important aspects the DIR-3-KYC is for the directors and the position before and after the amendment.
Crucial Aspects of the KYC Form
Certain important factors to be aware about this form before filing include-
Who has to File e-Form DIR-3 KYC?
According to the updated Rule 12 A of the, Appointment and Qualification of Directors Rules, 2014, all and any person who holds a Director Identification Number as on the last day of March i.e. 31st March of a financial year, shall file KYC intimation via Form No. DIR-3-KYC-Web available on MCA website.
Consequence of not filing e-Form DIR-3 KYC within the specified due date
Referring to Rule 12A of the company (appointment and qualification of directors) rules,2014 as amended from time to time, the due date of the form stands as 30th June of the third financial year immediately following present one. This means that the form shall be filed either on or prior to 30th June.
Penalty for non-compliance-
Rule 11 of Companies (Appointment and Qualification of Directors) Rules, 2014, governs the consequences non filing of Form No. DIR-3-KYC-Web in accordance with rule 12A. The rule provides-
- DIN to be deactivated- by the Central Government or Regional Director Northern Region Directorate I, or any officer authorized by the Central Government or Regional Director Northern Region Directorate I
- Penalty for re-activation- if the person whose DIN is deactivated, seeks or wishes to reactivate the DIN, he/she shall submit a late fee of Rs. 5,000 along with the form DIR-3 KYC-Web for re-activation.
- With a deactivated DIN, one can’t become a director in any new company as well as one won’t be able to officially resign from any companies where he/she is already a director.
Comparison Between Position Before and After the Amendment of 2025
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Grounds
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Earlier Rule 12A
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Amended Rule 12A (Effective March 31, 2026)
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Form type
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Both e-form DIR-3 KYC (for initial/change filings) and DIR-3 KYC Web (for annual confirmations) were used.
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Replaced by a unified, single form: Form No. DIR-3 KYC Web for all filings.
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Requirement of filing
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Annually. Every person holding a DIN as of March 31st had to file the form every year.
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Once in every three financial year years (Triennial filing). To ease the compliance requirements.
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Last date for filing
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On or prior to September 30th of the immediate next financial year.
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Either prior to or on June 30th of the relevant third consecutive financial year.
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Scope or when to file
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The form was linked to annual check-ins and filing. Further, the updates to phone or email were allowed during the annual filing or via a mid-year portal window.
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Shifted to dual-track obligations: Routine Triennial KYC OR Event-based real-time updates.
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Changes in mobile number, email Id or address
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Updates to mobile/email were typically filed on or before September 30. Updates to address went through a completely separate form (DIR-6).
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A Strict 30-day window for informing any change in the personal mobile no., email Id or address of the person. Whereby, any such change is to be informed via DIR-3 KYC Web within 30 days of the change.
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Step-by-step guide to file e-Form DIR-3 KYC
Let’s take a look at the steps involved in filing a DIR- 3 KYC:
Step 1: Login to MCA website
Login to the MCA website by clicking ‘Sign In/Sign Up’ button on the homepage. If you have not registered on the MCA website, you can register by clicking the ‘Register’ button, entering the required details and logging in by entering the User ID and password.
Step 2: Enter the mobile number and email
After logging into the MCA website, go to ‘MCA Services’ tab, then ‘Company e-Filing’, ‘DIN Related Filings’ and click ‘Form DIR-3 KYC’ or ‘Form DIR-3 KYC Web’. On the form, the director must enter the DIN number, mobile number and email. OTP will be sent to mobile number and email. Enter the OTP and click on ‘Next’.
Step 3: Enter the details in the DIR-3 KYC Form
The director has to enter the below details on the next page:
- Name
- Father's name
- Nationality
- Date of birth
- Gender
- PAN number
- Mobile number
- OTP sent to mobile number
- Email ID
- OTP sent to email ID
- Aadhaar number
- Permanent residential address
- Present residential address
If the director is filling e-Form DIR-3 KYC (Web), the above details will be pre-filled. The details which are not pre-filled will have to be filled by the director.
Note: It is mandatory to declare Permanent Account Number (PAN). After entering PAN details, director will have to click on the ‘Verify income-tax PAN’ button. The system will verify the details based on the PAN card number. If the foreign nationals do not have a PAN, the name mentioned in the form must be the same as the name mentioned in the DSC for successful validation.
Step 4: Attachments and e-Form certification
Next, the director must upload the required documents. After documents are attached, the director must make the declaration that the information provided by him/her on the e-Form DIR-3 KYC is correct and attach his/her DSC. The e-Form should also be digitally signed by a practising CA, CS or Cost Accountant. It is important to enter the details of the practising professional and then attach their digital signature.